Delegation Tips for Non Delegators
The Art of Delegation
The art of delegating is the transfer or taking over responsibility for a task from one person to another.
Leaders should be humble. Trusting your team and accepting the fact that you cannot do it all alone will help you accomplish more together than you ever could. These are some tips to help you find the right balance.
Make a list of all the tasks that you are currently assigned and evaluate which ones are wasting your time or limiting your skills. You can delegate tasks that are easily delegated by incorporating project management and staff development plans into your existing workflow. Delegation should not be a task that you must do but rather an integral part of your existing workflow.
Leaders know that the best businesses are those with strong teams. Your team members must be given the chance to succeed. It’s possible to worry that they will leave if you give them the tools and skills to succeed. You should be more concerned if they don’t leave, but you shouldn’t. You can delegate tasks to your team members that stretch them beyond their comfort zones and encourage creativity and leadership.
How many times did you feel like you were too busy to help someone else? It’s through training others that we can build confidence and show our team members how much we value their growth. You can learn effective mentoring and teaching here. If it feels difficult, remember that you are helping your employees grow and also strengthening your own teaching skills.
It is important to recognise that learning and teaching are not always linear processes. They don’t happen overnight. You might not be able to understand what the person you choose to delegate to. Although they may try their best, sometimes they fall short. This is not an excuse to take responsibility. It’s a learning opportunity to identify the mistakes and learn how to improve.
Self-awareness is about acknowledging the fact that you’re not a superhero leader. Your team members have been hired to bring additional skills to your business. Smart delegation techniques can help you grow your employees and make your business more successful.
Why don’t people delegate?
Managers might be reluctant to delegate work for a variety of reasons. Managers might be hesitant to delegate work for the following reasons:
- It would be easier to explain the task than it is to actually complete it.
- You want to be indispensable to your team and the keeper of particular knowledge
- You enjoy completing projects and would prefer to not have them re-assigned.
- Do not feel guilty for adding work to the to-do list of another employee
- They lack confidence in the person they need to hand the project to
How to Delegate
Effective delegation is achieved by selecting the most qualified people for the job. You must choose people who can do the job well, who are confident and can work independently without supervision. You should also be able to identify the strengths and weaknesses in your team members (and yourself). Keep these in mind when you assign projects.
You may know someone who is better at editing than you, so why not give them the document? Don’t ask a member of your team to create the presentation if she isn’t proficient in PowerPoint. Delegating will be easier once you have a better understanding of the strengths and weaknesses in your team.
Clear and open communication is essential to ensure that your delegated projects are completed well. Be clear about your expectations from the beginning, including the timeline and deliverables. Give your team all the information they need in order to reach those goals. You can help your team members by giving them a template or guidelines. The more you direct them, the more likely they will return with the information you need.
If you have delegated a task to your team, let them be flexible in how they do it (unless there is a protocol or procedure). Overbearingly dominating a project won’t help anyone succeed, and it certainly won’t get you any Boss of the year nominations.
However, it is important to check in with everyone periodically to ensure that they are on the same page and to answer any questions. To keep everyone on the same page, use shared Google Docs and spreadsheets. You can also have team meetings periodically to help.
Although delegating can take some of the work off of your plate, it will also help you to be more flexible and ready to answer many questions. It’s okay to be patient and learn from your team how they work best. As they get used to your expectations, it will become easier.
Remember that mistakes are bound to happen. You must be understanding and also take responsibility for any problems that arise so that you and your team can learn from them.
It’s a great way for others to feel proud of you and not want to do it again. Recognise and thank everyone who helped you, and show your team and friends that you are proud of what they did. If you are awarded any praises or rewards for your work, please share them.
Although delegation is a skill that takes practice, I continue to learn from my teams. However, sharing responsibilities has helped to create a sense community in those teams that will lead to amazing success you wouldn’t have achieved on your own.