What is Project Management
What is a Project?
What is a project, more precisely? A project is a temporary undertaking that creates a new product, service, or result.
Clear start and finish dates – While some projects can last for years, a project cannot continue on forever. It must have a clear start, a definite ending, and an overview of the events that follow. Projects create something new. Projects are a unique, one-off event that will never be repeated. A project must have boundaries. A project must operate within certain limitations. This will be discussed in more detail in the following sections.
A project is different from business as usual. Processes and projects are often misunderstood. A process is a set of pre-defined, routine steps that are used to accomplish a specific function. For example, approvals for expense reimbursement. It is not a single activity. It is how an individual function is performed each time.
A project is different in that it is not just a regular operation but a set of operations to achieve a single goal. A project team can often include people from different organisations or across multiple geographic locations who aren’t used to working together.
Project management’s objective is to create a project that meets the client’s requirements. Project management can also be used to modify or improve the brief of the client to meet their objectives. When the client’s objectives have been clearly defined, they should be used to influence the decisions of all project personnel, including project managers, designers and contractors. Decision making is affected by poorly defined or rigidly prescribed project management objectives.
The discipline of project management is the application of specific processes and principles to plan, implement, manage and monitor the implementation of new initiatives and changes within an organisation. Management of business as usual is a continuous process. Project management is different because it involves the creation of new work packages in order to reach agreed goals.
The project management process generally includes the following steps: planning, initiation and execution, monitoring, and closing.
Every project requires a plan. It outlines the steps involved in getting things off the ground and how they will be built. In architecture, for example, the plan begins with an idea and progresses to drawings. Then it moves to blueprint drafting. Each step is made up of thousands of small pieces. The architect is only one of many pieces to the puzzle. The project manager is the glue that holds it all together.
Each project has a budget and a timeline. Project management ensures that everything runs smoothly, on-time, and within budget. The project manager can keep the team on track by extending the deadline.
A typical organisation will conduct some research to assess the feasibility of a project. This may include market research, user research, competitive analysis, and many other activities. These are crucial steps that will help you define your goals and what must be built or designed. This is when project teams can meet to discuss how they will work together and their execution plan, taking into account all external factors.
Now it’s time for execution. Execution can take place in many different ways using various processes such as Waterfall, Agile, and variants thereof. This phase will be a time for collaboration, creation and review as well as iteration. Stakeholder groups will work with teams to create, review, and iterate on their work. This is the phase that can be fraught with delays, change, and sometimes even conflict. It is the most active phase for the PM.
There is no one right or wrong way of implementing a process. It is important that the process matches the company’s values and talent. If it isn’t a good fit for the team, people will be unhappy and work won’t go smoothly. It is best to sit down with your team and discuss the best way forward. You should document your decisions and then create a process. Be open to changing it if necessary.
These are just a few of the skills needed for Project Management
- Communication – Project managers need to be able communicate effectively with clients, vendors, and internal team members.
- Critical thinking is essential – There are many unknowns in new projects. Project managers who are good at asking questions and solving problems will be successful.
- Leadership – Team management is an important part of project management. It is important to be active leaders and coaches.
- Negotiation – To get projects completed on time and within budget, you need to consult and compromise.
- Organisation – You need to be able to coordinate and schedule, from scheduling meetings to shuffling people around, in order for your organisation to succeed.
- Good project managers are self-motivated. They act as the point person for assigned projects and have a tremendous inner drive.
What is the point of a successful project?
It is simple: A project that is completed on schedule and within budget can be considered successful. A project can be assessed on many factors:
- Is it compatible with business requirements?
- Are they able to deliver it on time and within budget?
- Is it able to deliver the expected ROI and value?
The type of project will determine what defines success. It is therefore important to define project success during the planning and initiation phases.
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