Quick Problem Solving tips

 In Problem Solving

Quick Problem Solving tips

coursedetailsAvoid distractions and don’t multitask

Our performance efficiency and quality can suffer when we are doing multiple tasks simultaneously, or switching between them. Because the tasks share cognitive resources such as working memory, this happens. They will therefore compete for the shared resource and may interfere with each other. It is crucial to avoid multitasking when performing a difficult task.

What are Problem-Solving Skills and How Do They Work?

Problem-solving skills are essential for solving problems quickly and effectively. Employers look for these skills in job applicants. Employees with these skills are more self-reliant. It takes problem-solving skills to quickly identify the root cause and implement a solution.

Problem-solving is a soft skill, not a hard skill you can learn through training or education. By becoming familiar with the common problems in your industry, and by learning from other experienced employees, you can improve your problem solving skills.

Essential problem-solving skills

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  • Active listening
  • Analyze
  • Research
  • Creativity
  • Communication

How to improve your problem solving skills

There are many ways to improve your problem solving skills. You can improve your problem-solving abilities and make yourself a better candidate or employee, regardless of whether you are looking for work or just starting out.

12 tips to solve your problem quickly

1. Keep calm – don’t panic!

When faced with a serious problem, it’s important to not panic or rush to make quick decisions. It is important to take time to consider the problem and all the possible solutions. It might be helpful to write down your thoughts and to discuss them with a friend.

2. Don’t jump to conclusions

It can be tempting not to think twice when confronted with unexpected problems. However, it is important to not jump to conclusions. However confident you may feel, make sure you have the facts and evidence you need to back up your assertions before you take any action.

3. It is important to write it down

A short statement is a great way to begin to tackle a problem. Be clear and unambiguous in your language and be as specific as you can. This will help you pinpoint the root issues.

4. Reduce it

It is also helpful to break down the problem and identify next steps to address each part. If a project is running behind schedule, you might meet with the team to discuss it, work with suppliers or contractors, and update stakeholders and managers.

5. Different approaches may be possible

A process-led approach is often a good way to tackle a problem in a systematic and logical way. The five steps involved in solving a problem are:

  • Definition of the problem
  • Analyzing the problem
  • Potential solutions
  • The best solution
  • Get involved

6. Use the right tools and techniques

Six Thinking Hats. Each member of the group must think simultaneously about the same issues by wearing six metaphorical hats. Each hat is unique and represents a specific type of thought process.
Fishbone Analysis. This tool is useful and can help you to analyze root causes of problems or issues, and then to brainstorm the possible solutions.
Argument Mapping. This is a technique similar to mind mapping. It involves creating a visual representation your thought process in relation of a particular problem.

7. Consider different perspectives

It is a good idea to look at the problem from multiple perspectives, especially those of the people affected by it. This could be team members, suppliers, customers, depending on the particular situation. Effective solutions can be found by looking at the problem from different perspectives.

8. Talk about it

Sometimes it can be beneficial to discuss the problem with your line manager and the possible solutions. It can also be helpful to seek the advice of a friend or colleague who is able to assist you in solving the problem. It’s important to not reveal sensitive or confidential information to anyone you ask.

9. Creativity is key

Do not be afraid to try new and unusual solutions to your problem. If there is evidence that suggests that technology or working practices can be improved, you should present this case to the appropriate people. If your proposed change has a cost, you must provide evidence that shows the cost savings and/or other benefits if the solution is implemented.

10. Be aware of your problem-solving bias

Our perceptions of reality can be distorted by our biases. These biases can often prevent us from solving problems efficiently:

Confirmation bias. This is the tendency not to choose the best solution for the problem.
Overconfidence bias. This happens when there is a limited number of options or the solution chosen is not compared to factual information. It is due to our trust in our own judgement.
The halo effect. We can make assumptions about other people based on one trait that we have seen.
The bandwagon effect. This forces us to follow the same path as others.

11. Take a break

You can take a break from worrying about the problem if you feel like you aren’t making any progress. This can be done by switching your focus to more challenging tasks or taking a walk. You can take a break to let your mind clear; you may find the solution when you stop focusing on the problem.

12. Keep going

If you are unable to solve your problem quickly, don’t despair. It is better to take your time and find the best solution than rush to make decisions or jump to conclusions. Keep those in need of updates and manage their expectations during the problem-solving process.

13. Reflection and evaluation

After you have solved your problem, reflect on what aspects of your approach were successful and what you would change next time. These approaches may work next time you have a problem.

Final Words

The first step in solving a problem is to identify the source. Problem solving skills allow you to identify the root cause of the problem and then find a solution. While problem solving is often seen as a separate skill, there are many related skills that can help you achieve this ability.

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