Providing Effective Feedback

 In Communication, Feedback

What Is Effective Feedback?

Effective feedback is defined as clear, understandable, and acceptable. These are the areas where you have control. It is up to the recipient to decide whether to act on your feedback. Let’s not forget that.

It is an essential business communication skill to give feedback. It’s a two-way exchange of feedback, where you can either give it efficiently or receive it constructively. Feedback is an integral part of business, education and business training.

Leaders must have the ability to give feedback. This skill is acquired by project managers, teachers, coaches, and team leaders over the course of their careers. It is important to not only give feedback but also receive it in order to efficiently share information between groups and teams.

For creating a healthy environment, improving productivity, engagement, and achieving greater results, constructive feedback is a powerful tool. It can positively influence communication, team member interaction, and teamwork results across different fields. Constructive feedback is feedback that provides feedback that leads to improvement or corrections. This feedback is essential as it promotes professional and personal growth.

effective feedback

Skills For Providing Feedback

If done correctly and with the right intentions feedback can result in outstanding performance. Employees need to be able to identify what is working well and what is not. To be able to hear your suggestions and feedback on ways to improve, they must receive it carefully and often.

Prioritise your ideas. Your feedback should be limited to the most pressing issues. Think about the potential value of the feedback to the receiver. How would you respond? It is possible for the receiver to receive too much feedback at once.

Focus on the behavior and not the person. You can start by stating the behavior in question and then describe your feelings about it. Then, end with what you want. This model allows you to avoid being accusatory and instead focus on the behaviours. Example: “I haven’t seen you in class for over a week. I am concerned that you may be missing vital information. Could we have a meeting soon to discuss it?”

The content should be balanced. The “sandwich” approach is to balance the content. Begin with comments about specific strengths. This reinforces and highlights the things that the recipient should continue doing. Next, identify areas that need improvement and suggest ways to improve. End with a positive comment. This model can be used to boost confidence and help keep the weak points in perspective. Example: “Your presentation is great. You were prepared and made eye contact. Although it was difficult to hear you at the back of your room, this can be overcome with practice. Keep up the great work!” Instead: “You didn’t speak loud enough.”

Be specific. Don’t make general remarks that are not of much use to the receiver. Include examples to illustrate your statements. Also, it is a good idea to give alternatives to advice so that the receiver can decide what to do with your feedback.

Be realistic. Focus on the things that can be improved. Receiving comments about something they cannot control is frustrating and useless. Avoid using the words “always”, “never” or “always”. People are rarely consistent in their behavior.

Always be on time. Be prompt in expressing your opinions. It is important to be prompt as feedback can lose its effectiveness if it is delayed for too long. If the opportunity to improve has passed, delayed feedback can cause guilt and resentment. If your feedback is negative, it’s important to plan what you will write or say.

The benefits of employee feedback

It is evident that positive feedback from employees has a great value. It reinforces the right behavior and is directly related to employee engagement and productivity.

Negative feedback from employees is just as important. It can reduce negative behavior and help employees to understand their strengths and limitations if it is given constructively. Giving the right feedback at the right time can make a huge difference in your behavior, skills, and ultimately your career.

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