Management of virtual teams
Management of virtual teams
Our work habits are changing. As technology advances, more companies are looking to expand their horizons. Companies can now operate internationally more easily than ever before, and professionals are taking advantage of technology to work remotely.
Virtual teams are just like any other team. They consist of several people who work together to accomplish interdependent tasks and reach a common goal. Instead of working in the same place, team members work from different locations, often at home, in different time zones, and sometimes in different times. They may not even meet their coworkers face to face.
Virtual teams have seen a huge increase in use by organisations to accomplish their projects or jobs.
Build a virtual team
Virtual teams are often more flexible than they appear. You can decide to create a virtual team, or you may have an evolution of your virtual team.
You can enjoy greater flexibility and freedom without the limitations of working in an office environment by being part of a virtual team.
- To benefit from the best talent and personnel available, regardless of where your business is located.
- Team members from different time zones will provide 24-hour coverage.
- Team members can work remotely to reduce overhead costs.
- You can scale up and down according to demand in order to enable flexible and cost-effective resource scheduling.
Ten Ways to Manage Virtual Teams Successfully
1. Define work systems.
Different people have different methods of doing the same task. Standardisation can reduce the time it takes to reach the desired result. The team will have fewer questions and can feel more confident about the time it takes to complete certain tasks if they are following established standards. These systems must be both standardised to ensure maximum effectiveness, and customised to give each person the freedom to accomplish the task to the best of their ability.
2. Establish multiple communication tools.
There are two benefits to having multiple communication tools. First, it gives your team a way to quickly communicate urgent information to the right person. It unifies processes, such as screen recordings and conference calls. It is easy to see which tool is being used, which helps create an internal sense of belonging.
3. Schedule regular meetings.
It helps to establish a routine by scheduling briefings on the same weekday. Routines give the team something they’re used to and are familiar with. This in turn makes the team feel more relaxed and less stressed. Video calls are a great way to increase efficiency, as they replicate the routine office environment remote teams have missed.
4. Clear and specific deliverables.
It is not a popular way of managing teams. Micro-management is not the best way to manage teams. This is why managers try to avoid giving too many details.
My experience has shown that it is more beneficial to give detailed descriptions and examples of the final results. Allow the team to do the job without any restrictions.
5. Ensure that work hours are not in conflict.
It doesn’t matter what time zone your team members live in, it is recommended that at least three to four hours per day are spent online by the majority of the team. Even though some team members may not need each other for their tasks, it is a great way to bring the team closer and solve any problems faster.
6. Establish a professional work environment.
Corporate culture includes professional attire and a safe work environment. Setting professional standards helps people be more efficient and gives them the right mindset.
7. Video calls are better than chatting or emails.
It is easy to chat with someone via Skype or email, and to send an email when there is something to be discussed. This can lead to confusion. Video calls, or at the very least regular calls, are not only a way to avoid miscommunications but also a way to build trust with virtual teams. They allow team members to connect on a deeper level.
8. Find the right people to collaborate with.
Remote work is not for everyone. Not everyone is a good fit for the team. There are many professional personality tests that can help you determine if someone is right for you. It is best to move on to another candidate if you aren’t sure. Double-checking all references is essential to ensure you fully understand what you are doing.
9. Establish a meritocratic system.
Meritocracy, which is the act of rewarding and recognising people based on their abilities, stimulates people to work harder. To keep your team motivated, and to identify the people who can take on more responsibility, make sure you have established reward systems.
10. Use project management tools.
It is possible to track deadlines with project management tools. You can also receive reminders and alerts about deadlines. They give you a quick overview of what must be done, by whom, and when. Google Docs is still a great option, as are time tracking apps.
Make a virtual water cooler. Virtual teams can be just that, virtual. They miss out on human interaction and social interaction. Encourage informal conversations through your company’s online communication portals to remedy this. Employees can use channels such as video chat, email, messaging and other to keep in touch and collaborate from afar.
Make use of the most advanced communication technologies. Virtual teams can be made possible by the many communication tools available to companies today. Choose the communication style that best suits your team to help your employees succeed.