Improving Communication between teams

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Improving Communication between teams

Communication between employees in an ideal workplace would be open, friendly and professional. All key players would be informed about their roles and responsibilities so projects could be completed on time. All questions would be answered promptly and freely. The cogs of the machine would work like a flawless clockwork.

You can open figurative doors as well as literal ones. Eliminating physical barriers between employees builds trust and encourages open discussion. Instead of waiting until the weekly company meeting, problems can be discussed and solved as they occur.

pexels fauxels scaled1. Use an Open-Door Policy. It builds trust.

Open-door policy sets the standard that everyone can ask questions, voice their concerns and pitch ideas anytime. This is a key part of building trust in your team. Lower-level employees will feel less valued if management is not accessible. It is important to keep the lines of communication open.

2. Be open to receiving reciprocal feedback

It is not meant to be constructive criticism. It is essential that all parties involved understand the feedback in order to reap the benefits. It is not helpful for anyone to simply say “fix it” when responding to a project. Clear and detailed feedback is essential for effective feedback. It’s a bonus if the feedback is publicly documented (and respectfully) in order that others can also learn from it. Don’t forget to give feedback! We all need constructive criticism from time to time. No one is perfect.

3. Make sure you are clear about your tasks

It is essential that everyone knows their responsibility. No one can successfully complete an assignment if they don’t know what they are responsible for. It is important that everyone on the team is aware of the scope of work and what each member of the team is responsible for. It is a good idea to get the team together to review progress, ask questions and resolve any issues.

4. Do Fun Stuff To Boost Morale

Since long, team-building exercises have been used to increase communication between members of a team. Instead of role-playing, or other workplace activities that aren’t really enjoyed by any one, gather the team and play cards. Once a month, host an after-work pizza party. You can also play some board games in your break room.

Escape rooms are a fun and informal activity that encourages teamwork. These are available in many cities, and some offer discounts for groups. Co-workers who feel comfortable around one another will naturally communicate better. Feeling like a “work family”, makes people want to work harder towards a common goal, and creates a strong sense for reciprocity.

5. Give Purpose To Coffee Breaks

In keeping with the spirit of team building, all employees should have a regular coffee break. This allows them to communicate informally and still be in the office. Because coffee is the fuel that keeps most people going through the day, why not make it fun and productive? Studies show that coffee-related conversations promote healthy communication between co-workers, and encourage the exchange of ideas.

6. Communication Training

It will reset your team Yes, it is possible. Communication training does not just focus on basic conversation skills. It could also include instruction in business writing and presentation skills. Although these courses are expensive, the benefits far outweigh the expense when your team functions like a well-oiled machine.

7. Choose the best communication method

Different situations call for different communication methods. A video conference can be a great way to communicate with team members who are working remotely. Face-to-face meetings can be the best way to communicate with employees on in-house projects. Although email has been a very popular method of communication in recent decades, it can sometimes be slow and unreliable. Emails can be lost in cyberspace or sent to a junk mailbox.

8. Use project management software

Cloud-based storage and software for more transparency. It seems like everyone is switching to cloud-based storage these days, and with good reason. Cloud-based project management software provides transparency for all team members. It allows them to track their progress and collaborate with others, as well as check details and due dates. Everyone can see the details of the project in one place, and they can also leave comments for other people to see.

9. Identify Group Leaders

They will support them. In most cases, there are two leaders: one who is the main leader and several middle-level leaders who take care of smaller groups. It is easier for team members and leaders to be clear about who they are from the beginning. The work is distributed more evenly between leaders, and it reduces stress for the team members.

10. Understanding Diversity Issues

Unique ideas are created when people from different nationalities, races and ideologies work together to create something special. Diversity is not without its difficulties. Clear communication can be difficult due to accents, cultural colloquialisms, nuances, dialects, or accents. These difficulties can be overcome by team leaders who must first recognise that there is a problem. These kinds of issues should not be swept under the carpet, even if they are uncomfortable for some. Be open with your team members and discuss the issue.

11. Recognise Individual Strengths

You can use them well. Keep in mind, however, that not everyone likes the same communication methods. Visual people prefer to communicate via email or cloud-based software, while auditory people are more comfortable with phone calls, video chats, and face-to-face meetings. Recognising that everyone is unique not only makes communication easier, but it also sends the message that you value your team members and know which communication style works best for them. Feeling valued by your team members is a sign that they are willing to do more for the company.

12. Your team members should be open and honest

Instilling trust among team members is one of the best ways to improve interpersonal communication at work. Transparency is crucial here. If team members feel that secrets are being kept away from them, trust in you and your organisation will be destroyed. While sensitive information should always be treated as such, team members have the right to know when they don’t have access to it. Your team members should be open with you and assure them that they are able to do the same. Trust is essential in all relationships, even professional ones.

Last Thoughts

Your communication is both the content and how it is presented. You, as a manager, should communicate with your direct report about short-term priorities as well long-term professional and personal development. This information must be presented in a way that is easy to understand and take action by your direct reports.

Communication coverage includes both the person you are communicating with and the time or frequency. Managers should communicate regularly and consistently with their direct reports. This can be done in one-on-1 meetings, group-wide settings, and informal interactions. Learn more about performance reviews or communicating with your team with a tailored training session.

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