What can I do to make meetings more fun?
What can I do to make meetings more fun?
How to hold productive and enjoyable meetings
Meetings are important to move your business forward by sharing information, solving problems and reviewing performance, making decisions, and planning projects. Meetings can foster team building. However, they are often feared by all participants.
Many companies have at least one morning meeting per week. We find these meetings annoying and distracting from our daily tasks and routines.
Meetings are crucial
Meetings are crucial for collaborative work, despite all the criticisms. Meetings are essential for collaboration. They help resolve conflicts, foster relationships, offer learning opportunities and improve communication. Meetings that are properly facilitated can generate the energy needed to bring about positive change in projects. Sometimes, collaboration in groups is necessary to find the best solutions. Meetings can also be more conducive for certain work styles.
Meetings can be a distraction from productivity and decrease employee satisfaction if they are task- and achievement-focused. If an employee is less accomplishment-focused, they tend to like meetings. Meetings can give structure to an otherwise chaotic day and allow for socialising.
Making it more fun with Meeting Ideas
Encourage people to listen actively
You have decided to meet up, created an agenda, and made your invites. That’s great! You can make the most of the meeting by getting people to listen. Counselors, teachers, and researchers often use active listening to communicate with their students. It involves paying attention deeply and only to the speaker. Active listeners are present in the moment and take in the words, gestures, facial expressions, and other information of the speaker, rather than waiting for them to speak.
Get Actionable Items
Include a follow up for accountability. You can have it in a second meeting, or you can do it individually. If the action items are not real, people will turn off.
A meeting that is interesting and engaging ends with people deciding what they can do to help their goals or the company’s. Meetings that don’t leave people with clear goals and concrete steps for the future are a failure.
Prepare, Prepare, Prepare
You must also improve your skills. Meetings that were productive, interactive, and inspiring made you feel confident and ready to go. You’ve been to meetings where it was almost impossible for anyone to miss you if you fell asleep. It’s the person running the meeting that makes the difference.
When the moderator or leader arrives late with an agenda, it can lead to boring and tedious meetings. An engaging and interesting meeting is possible when it is well prepared. Meetings will be more entertaining if the leader has a plan. Meetings that lack direction and goals will not be engaging.
Two things can happen in a meeting without the phone. The meeting is forced to remain present and the breaks are used to communicate with other participants. Meetings become more enjoyable when you get to know your colleagues. This is where phones can be a hindrance.
Technology makes it possible to concentrate on the things that are not in your meeting. People would text someone else if they were not face-to-face during your meeting.
If an emergency occurs, people will insist that they have their phones. It’s possible that the world will end at your quarterly planning meeting. However, it’s not likely.
Don’t Let Any Person Dominate
Meeting attendees who are willing to take the time to bring their knowledge and experiences to the table deserve to have a chance to share their views and speak up. You can control the behavior of those who are trying to undermine the meeting by being a leader.
The meeting leader should speak the most, but you shouldn’t let anyone dominate it. This is the recipe for a boring meeting. To deter compulsive talkers, redirect comments and call upon experts in the field.
Set up a meeting agenda
Setting an agenda is the first step to running a successful meeting. This will let people know what to expect, and it can also help with side discussions.
Use an hourglass, or a timer.
It’s more fun to have an egg timer. Designate a timekeeper. Set a time limit for each topic. The timekeeper will shout “Time!” when it is time to move on to the next one.
It’s time to stop it!
Please end the meeting promptly if all decisions have been made. Let’s move on. It is better to get back to work than sit in a conference and chat. It is a sign that a team is organised, productive, and effective if it ends meetings before the deadline.
Facilitate inclusive meetings
Inclusion does not mean inviting everyone to the party. Think of inclusion as a mindset. If you provide a safe place for people to voice their opinions, it is possible to create a space where people’s ideas are more important than their titles. It doesn’t necessarily mean that everyone must speak at every meeting. There are many ways to keep people involved and engaged.
Encourage your team members to make written notes. Research has shown that handwriting notes helps people retain more information, learn faster, and have a deeper understanding than typing notes. Each section of the agenda should be broken down into sections. Switching presenters can help refresh attention and encourage attendees to take ownership of a topic or project.
Divide people into small groups and ask them to complete small tasks or make decisions together. Next, have them share their results with the larger group.
Meetings should be concluded with clear next steps for owners and attendees
Take notes and take action to summarize the meeting. These notes should be made available to all who attended the meeting. You might consider sharing your notes with those who were unable to attend. You can also record the meeting and send a link to it afterwards. This is especially useful for remote team members or companies that have a global workforce.
If possible, assign action items to people and things to be followed up on. It is also helpful to set a deadline or time for someone to check in on progress.
Comfortable meeting environments are essential. If the meeting is held in the morning, or during lunch, you might need to provide food and beverages. It is important that chairs are quiet and that there is natural light in the room. This will ensure that people don’t feel too comfortable.
Effective meetings depend on everyone paying attention. It is no surprise, therefore. Before you get into the agenda, make sure everyone is relaxed and open to receiving information.