When creating a business report, it is essential to have a structured layout that ensures clarity, coherence and easy readability. Below is an accepted format, for organising a business report.
1. Title Page.
- Report title
- Submission date
- Authors name
- Company or institution name
2. Executive Summary.
- An overview of the reports content.
- Summary of the findings and recommendations.
3. Table of Contents.
- List of sections, subsections and any appendices.
- Page numbers for each section.
- Explanation of the reports purpose and scope.
- Background information.
- Description of the methodology used if applicable.
5. Methodology (if not covered in the introduction).
- Explanation of the research methods employed.
- Justification for why those methods were chosen.
- Any limitations that should be considered.
Here are some helpful tips to consider when creating a report.
Clarity and Precision.
It’s important to use language that’s clear and concise. Avoid using terms unless they are specific, to the industry and commonly understood by the intended readers.
Maintain consistent formatting throughout the report ensuring that headings and subheadings have a hierarchy.
Always take the time to proofread your work checking for grammar, spelling and overall content accuracy.
Incorporate charts, graphs or tables when appropriate as visual aids can. Clarify information.
Keep in mind that the sections required for your report may vary depending on its type and the needs of your audience. Feel free to adjust the structure.
Steps to Follow when Writing a Report
When writing a report, it is important to arrange your information present it clearly and ensure your message reaches the intended audience. To accomplish this, follow these steps.
1. Grasp the Objective.
- Understand the purpose of your report. What question are you addressing? Who is your target audience. What information do they require?
- Define the scope of your report; What timeframe geographical area or other limitations are involved?
2. Conduct Research.
- Gather all data and information pertaining to your report’s topic. This may involve reading books or articles interviewing experts or analysing data.
- Verify the credibility and relevance of your sources.
- Take notes highlight information and record sources, for reference.
- Divide your report into sections such as introduction, methodology, findings, discussion and conclusion.
- Outline the points you intend to cover within each section.
- Determine any aids such, as charts, graphs or tables that will enhance your written content.
- Provide an explanation regarding the aim and boundaries of the report.
- Provide some context regarding the matter.
5. Approach (if applicable).
- Explain the techniques employed to collect data.
- This may include surveys, experiments, interviews or literature reviews.
- Display the gathered data or information using aids, like charts, graphs or tables.
- Stick to presenting information without interpreting the results in this section.
- Interpret the findings obtained.
- Discuss the implications of the results by comparing them with studies or relevant statistics.
- Address any limitations in your study. Acknowledge biases.
- Summarize the points highlighted in your report.
- Relate the purpose of the report and its main findings.
- Provide recommendations. Suggest research if applicable.
- Based on your findings and discussions propose actions to be taken.
- Clearly state each recommendation. Provide justification, for it.
10. References or Bibliography.
- Enumerate all sources referenced in your report.
- Make sure you adhere to a citation style, like APA, MLA or Chicago when citing your sources.
Remember that writing a report goes beyond presenting data; it involves telling a coherent story based on that data. Ensure that your report is easily understandable, to the point and tailored to meet the requirements of your target readers.
David Alssema is a Body Language Expert and Motivational Speaker. As a performer in the personal development industry in Australia he has introduced and created new ways to inspire, motivate and develop individuals.
David Alssema started his training career with companies such as Telstra and Optus Communications, and then developed Neuro-Linguistic Programming (NLP) within workplace training as principal of Paramount Training & Development.
As an author/media consultant on body language and professional development David has influenced workplaces across Australia. He contributes to Media such as The West Australian, ABC Radio, Australian Magazines and other Australia Media Sources.