How To Structure a Business Report

 In Business, Writing

What is a Business Report?

A business report can be used to help a company make informed decisions. Business reports are based on facts and research. They analyse data and make recommendations about a company’s future.

Formal business is an official document which contains data, research and other details that will help decision-makers create plans and goals for the company. A formal business report can be many pages depending on the topic and may include extensive data or information.

Before you begin writing:

Before you begin writing your memos or reports, identify your purpose. This will help you save time and avoid a feeling of aimlessness creeping into your content.

Consider your audience and what they expect, and plan your report accordingly.

  • Are they expecting a formal report or an informal one?
  • Are they able to understand the terminology/terms?
  • Do they need more background information?
  • Are they able to convince themselves?
  • What’s the purpose of the report
  • This should be clear.
  • Gather and organise your supporting information/data/visuals.
  • Keep your eyes on the facts.
  • Be clear and concise so that everyone can understand the report.

To make your business memo or report easy to understand, it should be logical. You can create an outline to help you make a structure that is easy to follow. A document’s presentation is part of its format. Most likely, your office has a preferred format for different types business documents. These specifications should be adhered to. They can sometimes help you organise your ideas and their flow.

Elements of a Business Report

1. Title Page

The title page should be the first page of a business report. The title page should be the first page that the reader sees. It should clearly state the subject matter of the report. It is standard to include the name of the author and the date that the report was created.

2. Summary

A summary is a common part of business reports. This allows readers to quickly grasp key points without reading the whole report. The following should be included:

  • Here’s a brief overview of the contents of this report
    What the report looked like when it was done (e.g. Data collection and analysis methods
  • The main findings of the research
  • Conclusions and key recommendations

3. Introduction

The introduction is the beginning of the actual report. It is used to summarise the brief that you were given when you were asked for help in compiling the report. This will set the framework for the rest of your report.

  • Background information e.g. Background information e.g., market information or business history.
  • The report’s aims i.e. What you want to accomplish
  • The report’s scope i.e. What it will cover, and what it won’t

4. Body: Methods and Findings

Next, you should describe your research methods (i.e. What you did to gather information. It may be as simple to list the source of the information in your report. However, you should also provide more detail if you did any research.

5. Conclusions and recommendations

After you have presented your findings, it is time to draw conclusions based upon your research (i.e. Describe what you learned during the writing of your report. Based on your findings, you may need to suggest a plan or course-of-action.

This section should only contain information that is relevant to your brief. If you were asked to create a report on expanding into a new country and make recommendations, your conclusions and recommendations would focus on the viability and potential obstacles to the expansion.

6. Refer to References and Appendices

report writing

Many business reports draw information from many sources. These sources should be mentioned in the report’s text. However, you should also include references. Finally, you can add additional information to your report by including an appendix or multiple appendices, if necessary. This section is ideal for putting in-depth data that doesn’t fit into the main report.

Anyone who wants to pursue a career in any field is required to be able write business reports. Business communication and writing, in particular, are very different from academic. Many young workers feel anxious when they have to write their first business reports. There is no reason to worry about writing a business report.

To structure your report, think about what your audience will take away from it. What is the purpose? What was the original purpose of the work? There are many places to start.

Summary: How to structure a business report

When writing a business report, you should structure it like this:

  1. Title Page – Provide a title page with your name and date.
  2. Summary – This is a brief overview of what the report is all about, including the data collection methods, findings, and any recommendations.
  3. Table of Contents – For longer reports, include a table.
  4. Introduction – Give a brief description of the purpose of the report.
  5. Methods and Findings: A description of the data collection and analysis that was used to create the report.
  6. Conclusions and recommendations – All conclusions made during the writing of the report. Also, any recommendations on what to do next (if necessary).
  7. Bibliography – Lists all sources used in your report.
  8. Appendices – If you have supporting materials (e.g. interview transcripts or raw data), include it in an appendix to the end of your document.

Remember, however, that business reports should be concise, clear, and formal. If you need help making sure your business writing is clear, concise, and formal, please contact us for a tailored quote for a training package for your team.

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