Email Manners – Writing Politely

Email Manners – Writing Politely Melbourne Sydney Brisbane Melbourne Perth Adelaide Canberra

Email Manners – Writing Politely

Email Etiquette – Polite Writing

Emails matter a bunch when you’re doing the remote-working thing. A short email can be the difference between everyone being cool and misunderstandings going down. It can even stop problems from starting in the first place. So, let’s make sure your email game is on point!

Sending an email means thinking about a lot. What kind of job you’re doing, who’s getting the email, how many people are in the email club, and if there are any cultural things you need to watch out for. Putting together a good email can make things go smooth!

The HR and People people have some tips that can set the vibe for how workers succeed. They’re saying what to do and what not to do.

1. Be sure the email subject says what’s up, and avoid all caps yelling.

Email subjects should be short and tell what’s happening. If you need something to be super-duper fast, think about how much you’re marking emails as super-duper fast. If you do it too much, people might ignore even really important emails.

Keep things professional when you’re emailing. Remember, ALL CAPS is like screaming – not a great start! Regular writing makes things clear.

2. Use the right greeting for emails.

People can’t agree on greetings. They say formal is good, but what you say depends on who you’re talking to. If it’s your office bud or your teammate, a casual ‘Hi’ is cool! Once the email chat is going, you don’t always need a greeting.

For new people, say hi and make things friendly. This makes sure your email stands out in their inbox!

3. Use abbreviations exclusively when you are acquainted with the recipients of your communication.

To make your team work together, short instructions help. Putting it in bullets makes it easy on phones. People see what they got to do fast.

Being professional when you email matters. Emails need good manners, not just telling what to do. Being polite from the start is important!

Don’t bug your co-workers with long emails. Quick is better.

4. Watch jokes and slang in other places.

Dealing with different people can be tricky. To get along with people from other lands, pay attention to their jokes and how they talk. Ignoring that stuff could make people mad or feel left out – both things to dodge!

5. Think about why you’re emailing.

Clear emails stop problems. Make sure you say if you want a reply or something done. Add a time if you need stuff done by then – it makes things clear!

Before you hit send, think about what you want to happen.

6. Think before you emoji.

Emojis are everywhere online. But a study says too many smiley faces might look bad.

Emojis at work? Be careful. Some places are cool, some not. Be sure you know when to use them. Bad emojis can mess things up!

7. Don’t hit “reply all” or “CC” too much.

Keep things clean by not using “reply all” too much. Just email people who need to know stuff!

8. Write back quick.

Answer emails fast – within a day is best. Tell them you got it and when you’ll talk more. Don’t leave them hanging!

9. Think who will read your email.

Work emails stick around. So, write like you should. Even if you delete it, it might still be around.

Fixing tech issues is okay. But remember, your online stuff stays. Bad words can hurt your rep. Be smart when you send emails!

10. Watch your spelling.

Writing emails right is a big deal. Check before you hit send – it shows you care about your words and the other person. Taking time is worth it!

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Contact Our Team

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