What is delegation?
Managers can delegate responsibility by using their authority to give it to their employees, whether they are their direct reports or their co-workers. Because you are responsible for strategic planning at a higher level, delegating tasks is essential. If you are occupied with work, you won’t have the time or energy to do those things.
Benefits of delegation
You can only do so much if you work alone. There are only so many hours you can work in a given day. You can only complete so many tasks in these short hours. Because you cannot help everyone, your chances of success are limited. This can cause a sense of pressure and overwhelm at work. You can’t please everyone, which can make you feel unhappy and stressed.
Positively, though, this limitation is a huge opportunity that you have if you can overcome it. You can truly succeed if you take advantage of this opportunity to delegate.
To get the desired outcome, you must first clearly communicate it to those you trust. Set up controls, establish limits and give sufficient support. However, resist the temptation to delegate. Focus on the results and not the procedures. Keep track of progress. When the work is done, recognise those who deserve it.
When done correctly, delegation is a win-win situation. However, this does not mean you can delegate everything.
Why is it important to delegate?
It is essential to delegate because you cannot and should not do everything. It empowers your team, builds trust and helps with professional development. For leaders, delegation helps them identify the best person to take on tasks and projects. For your employees, they will have the opportunity to learn new skills and acquire knowledge. This prepares them for greater responsibility in the future.
Six Questions to Ask When Delegation is Most Appropriate
- Are there any other people who have the knowledge or expertise necessary to complete this task? Is this something that can be done by someone else or do you need to do it?
- Is the job an opportunity to learn and grow?
- Is it a task that will be repeated in the future in a similar manner?
- Are you able to effectively delegate the task? You must have enough time to provide adequate training, questions and answers, opportunities for checking progress and for rework, if necessary.
- Do I need to delegate this task? You are required to pay attention to tasks that are critical to your long-term success, such as recruiting the right people for you team.
- How and whom should I delegate to.
There are many other things to consider after you have decided to delegate a task. These are just a few of the many considerations that you should consider.
Six Steps to Effectively Delegate Tasks
1. Know when to delegate
You can delegate tasks to help you connect people to the most productive tasks. It is a great way to ensure that you get the best possible end result.
2. Choose the Right Person
For delegation to work, you must pass the torch to the right person. You want to create an environment where both you and your company have a positive experience.
Consider the skills and willingness to learn of your team members, as well as their work styles and interests. If they are capable, willing to learn, and motivated, the person you have delegated will be more able to do the job well. Give employees the opportunity to use their strengths whenever possible.
3. Tell and sell to get the member buy-in
If you are working with younger employees, show your willingness to give feedback and support them. Consider the experiences and thoughts of seasoned employees.
Once you have found the right person for the job you need to convince them to accept the responsibility. Tell them why you chose them to do the job. It builds trust when you show support for their growth. People who view delegated tasks and opportunities as opportunities are more likely be invested in the outcome.
4. Make sure you are clear and specific about the work
You can help your team plan the way they will accomplish the task by setting clear expectations. You can monitor progress and not micromanage by setting up milestones for your project. Your employee can still correct mistakes if they have difficulty meeting a milestone before the final product is due.
5. Encourage Your Employees
Your subordinates will benefit from your support and resources in order to delegate effectively. To help them develop new skills, connect with you.
Sometimes employees need to be able to give and receive feedback. Delegating tasks requires that employees give and receive feedback. It is also a great way to keep track of the tasks delegated as a leader. You can monitor the progress of each task, but you don’t need to micromanage. Rather, ask your employees periodically if they have any questions or need clarification. You want them to trust you enough to complete the task. Also, you want to give them space to ask questions and provide feedback. You can refine your delegating process by getting feedback.
6. Recognise Employees
Recognise any successes that you have seen so far in the project’s periodic check-ins. Recognise that your employees are working towards the goal.
Recognising employees who do well helps them to understand what quality work you expect. This makes them more inclined to return to you for future projects. To keep employees motivated, the Progress Principle emphasises how important it is for managers to recognise small victories. Employees will be more productive and committed if you recognise their efforts.
Master core delegation skills
Delegation skills are important. You must be clear about your expectations and your vision when delegating. Clear communication with clear instructions is key to success. and the ability to provide support and follow up. When your team does a great job, let them know and be sure to thank them.
Effective coaching is essential for any delegation on any level. Employees must have the necessary skills to delegate effectively. Effective delegation requires trust and communication between the delegator as well as the delegate. If you would like to learn more about delegation contact our team for a short course or tailored session for your team.